Part 16 - Records Retention Times
- Part 16 - Records Retention Times is available in Portable Document Format (PDF, 10KB, 2pg.)
Please note that this is a partial list of required records. Licensees should refer to Part 16, licensing guides and license conditions for a complete description of required records and retention times.
Citation | Record | Retention Period |
---|---|---|
16.5(b) | Documentation of Radiation Safety Program | Termination of license |
16.6(e)(6) | Occupational radiation exposure history | Until disposition authorized by the Department (DBD) |
16.6(e)(6 | ) Records used to prepare history | 3 yrs |
16.9(c)(3) | Radioactive cadaver report | |
16.10(a)(4)(ii) | Leak test records and reports of leaking sources | 3 yrs (5 yr license cond) |
16.10(b) | Results of decommissioning surveys | |
16.12(c)(4)(v) | Records of contents of label-exempt container | As long as it is in use |
16.13(c)(7) | Records of instructions to workers | 3 yrs |
16.14(b)(1)(i) | Provisions of the radiation safety program | Termination of license or registration |
16.14(b)(1)(ii) | Results of audits or other reviews | 3 yrs |
16.14(c)(1) | Surveys and calibrations (and leak tests?) | 3 yrs (5 yr license cond) |
16.14(c)(2)(i) | Records used to determine dose from external sources | DBD |
16.14(c)(2)(ii) | Measurements and calculations to determine intake of radioactive material and assessment of internal dose. | DBD |
16.14(c)(2)(iii) | Results of air sampling, surveys, and bioassays required for 16.26 (airborne radiation) | DBD |
16.14(c)(2)(iv) | Results of measurements and calculations used to evaluate release to the environment. | DBD |
16.14(d) | Prior occupational exposure and exposure history | DBD: Upon termination of license or registration, store records permanently or transfer to DOH |
16.14(e) | Records of planned special exposures [see also 16.6(f)] | DBD: Upon termination of license or registration, store records permanently or transfer to DOH |
16.14(f) | Records of individual monitoring results. | DBD: Upon termination of license or registration, store records permanently or transfer to DOH |
16.14(g) | Records of dose to individual members of the public | DBD [see also 16.7(b)(2)] |
16.14(h) | Entry control checks for very high radiation areas. | 3 yrs |
16.14(i) | Transfer & receipt of radioactive materials and waste | |
16.23(a)(1)(iii) | Records of testing and maintenance for diagnostic equipment | |
16.23(b)(4)(iv) | Records of investigation into poor mammography image quality. | 3 yrs |
16.24(a)(1)(i)(f) | Patient treatment records (external beam and brachytherapy) | |
16.24(a)(1)(i)(j) | Records of quality control testing on therapy equipment | |
16.24(a)(5) | Records of therapy quality assurance programs and audits | |
16.24(b)(1)(i)(f) | Patient treatment records (radiopharmaceutical therapy) | |
16.24(b)(3 | Records of radiopharmaceutical therapy quality assurance programs and audits | |
16.25(b)(1)(i) | Records of unreportable diagnostic misadministrations. | 3 yrs |
16.25(b)(2)(i)a) | Records of reportable diagnostic misadministrations and therapy misadministrations | 6 yrs |
16.122(a)(5) | Teletherapy service and maintenance records | Duration of license |
16.122(b)(3) | Records of training for teletherapy | 3 yrs |
16.122(c)(4) | Teletherapy radiation monitor checks | 3 yrs |
16.122(d) | Calibrations of teletherapy dosimetry equipment | Duration of license |
16.122(e) | Teletherapy calibrations Life of source plus | 6 yrs |
16.122(g) | Physicist review of teletherapy monthly spot checks | 3 yrs |
16.122(h) | Safety checks of teletherapy unit following source installation | 3 yrs |
16.122(i) | Radiation surveys for teletherapy unit following source installation | Duration of license |
16.123(b) | Records of patient release | 5 yrs |
16.123(c)(1) 16.123(c)(3)(i) |
Molybdenum breakthrough | 3 yrs |
16.123(g)(2) | Quarterly sealed source inventories | 3 yrs |
16.123(c)(3)(v) | Records of surveys of sealed source storage areas | 3 yrs |